Product roadmap

Launch scope first. FieldOps and hospitality depth next.

AI-powered event operations and guest hospitality management platform—not just RSVP software, but mission control for planners, hotels, drivers, and field teams.

Large weddings, destination events, conferences, and corporate gatherings depend on fragmented spreadsheets, WhatsApp threads, and manual follow-ups for RSVP, hotel rooming, transport, and check-in. Many guests never respond to digital forms—especially in Indian weddings—while on-ground teams lack a single live view of who is confirmed, arriving, allocated, or checked in.

Download full proposal

Launch

AI voice RSVP ships in version one—not a later AI phase.

A basic working voice/IVR flow is the differentiator for Indian weddings and large events where guests ignore forms and links.

AI Voice RSVP

AI voice RSVP built into launch

Automated voice calls reach guests who skip forms and WhatsApp. Responses sync to the dashboard instantly—with Hindi/English flows, keypad fallback, escalation lists, and manual overrides for the event team.

  • ✓Automated outbound voice calls to invited guests
  • ✓Attending, not attending, maybe, or call-back-later options
  • ✓Voice or keypad confirmation with dashboard sync
  • ✓Hindi / English (and regional language where feasible)
  • ✓Non-responder escalation list for the ops team
  • ✓Manual override by organizers when needed
View product roadmap

Launch scope

Guest management
AI voice / IVR RSVP confirmation
RSVP dashboard
Hotel room allocation
Cab / transport allocation
QR-based guest check-in
Real-time event dashboard
Role-based access (organizer, check-in, driver, hotel)
Basic event website / RSVP page
Mobile-friendly field team access

Phased delivery

From core logistics to hospitality operations.

EventPilot AI expands in four phases: launch operations, FieldOps mobile, guest service modules, then advanced AI and platform scale.

Launch

Core operations & AI voice RSVP

Launch with guest management, AI/IVR RSVP, logistics allocation, QR check-in, dashboards, roles, and a basic RSVP event page.

  • Guest management & RSVP dashboard
  • AI voice / IVR RSVP (Hindi/English)
  • Hotel & cab allocation
  • QR check-in & live dashboard
  • Organizer / staff / driver / hotel roles
  • Event website with RSVP form
  • Mobile-friendly web for field teams
Phase 2

FieldOps mobile app / PWA

On-ground teams get a dedicated mobile experience for check-in, drivers, hotel coordinators, and event managers.

  • Mobile QR check-in
  • Driver mobile / web view
  • Hotel staff tablet view
  • Manager mobile dashboard
  • Staff task updates & issue reporting
  • Basic escalation alerts
Phase 3

Guest hospitality & service management

Deeper on-ground hospitality: luggage, VIP shadows, helpdesk, and volunteer workflows.

  • Porter / luggage tracking with QR tags
  • Shadow / VIP handler assignment & status
  • Guest helpdesk & ticketing with escalation
  • Volunteer roster, shifts, and task tracking
  • Supervisor view for unresolved issues
Phase 4

Advanced AI, automation & platform

Predictive ops, smart allocation, marketplace, and white-label expansion after core workflows are proven.

  • No-show prediction & smart allocation
  • Automated reminders & AI guest chatbot
  • Smart seating & predictive logistics alerts
  • Vendor onboarding & event marketplace
  • White-label for planners and agencies

Roles

Built for every team at the venue.

Organizers, check-in staff, drivers, and hotel coordinators each get the right view—without sharing one overloaded spreadsheet.

Organizer

Full event setup, guest imports, allocations, overrides, and analytics.

Check-in staff

QR scan, guest lookup, walk-in handling, and arrival status.

Driver

Assigned pickups, route list, guest contact, and trip completion.

Hotel team

Rooming list, check-in windows, VIP notes, and room status.

Customers

Who EventPilot AI is built for.

Wedding planners, event agencies, hotels, and corporate event teams running high-touch, multi-vendor operations.

Wedding planners

Destination and large-format weddings with complex family lists, rooming, and transport.

Event agencies

Multi-client operations needing repeatable RSVP, logistics, and field visibility.

Hotels & venues

Room allocation, guest arrival windows, and coordination with transport teams.

Corporate events

Conferences and summits with RSVP tracking, access control, and executive hospitality.

Revenue

Commercial model

Per-event SaaS pricing scaled by guest volume and modules, with enterprise contracts for agencies and hospitality groups.

  • +Starter: focused RSVP, AI voice batches, QR check-in (up to ~1,000 guests)
  • +Pro: full logistics, FieldOps-ready dashboards, analytics (up to ~10,000 guests)
  • +Enterprise: unlimited scale, custom workflows, SLA, security review, white-label path
  • +Usage add-ons: additional AI voice minutes, SMS/WhatsApp bundles, payment (Razorpay) fees pass-through

Ready for launch week clarity?

Run your next event from one AI command center.

See how EventPilot AI unifies AI voice RSVP, guest confirmation, rooms, transport, QR access, and field operations.

Book a DemoView Product Roadmap