AI-powered event operations & guest hospitality
Mission Control for Event Operations
EventPilot AI leads with AI voice RSVP—then unifies guest management, hotel allocation, cab logistics, QR check-in, and real-time dashboards for weddings, destination events, and corporate gatherings.
AI-powered event operations and guest hospitality management platform—not just RSVP software, but mission control for planners, hotels, drivers, and field teams.
Command Center
Sangeet Night Operations
98%
RSVP reachability
42k+
guest journeys coordinated
31%
faster check-ins
Guest confirmed
Meera Shah
Cab assigned
BMW 5 Series
Room upgraded
VIP suite
Check-in completed
Gate A
Core workflow
Every guest touchpoint, synchronized.
A connected flow from invite to execution—invitations, AI RSVP calls, guest status, hotel rooming, transport, QR access, and live event ops.
Scroll horizontally on smaller screens
Bento feature system
AI intelligence for hospitality-grade logistics.
Purpose-built modules give planning teams and on-ground operators the same source of truth without spreadsheet drift.
AI RSVP Calls
Outbound voice and IVR confirm attendance via speech or keypad—synced live to the RSVP dashboard with escalation for non-responders.
Guest Dashboard
Segment guests by family, company, tier, travel state, RSVP status, and arrival window.
Hotel Allocation
Map guests to hotels, rooms, check-in windows, and hospitality desk ownership.
Cab Management
Coordinate fleets, routes, driver assignment, airport pickups, and live ETAs.
QR Check-In
Scan guests in at gates, sessions, dinners, and after-parties with clean audit logs.
FieldOps
Mobile PWA for check-in staff, drivers, hotel teams, and managers—tasks, escalations, and live issue reporting.
Analytics
See confirmation velocity, transport load, hotel utilization, and arrival pressure.
AI voice RSVP
Reach guests who never open the form.
Automated voice and IVR confirmation with Hindi/English flows, keypad fallback, escalation lists, and manual overrides for your team.
AI voice RSVP built into launch
Automated voice calls reach guests who skip forms and WhatsApp. Responses sync to the dashboard instantly—with Hindi/English flows, keypad fallback, escalation lists, and manual overrides for the event team.
- ✓Automated outbound voice calls to invited guests
- ✓Attending, not attending, maybe, or call-back-later options
- ✓Voice or keypad confirmation with dashboard sync
- ✓Hindi / English (and regional language where feasible)
- ✓Non-responder escalation list for the ops team
- ✓Manual override by organizers when needed
Launch scope
Product preview
A dashboard that feels calm in the final 72 hours.
Monitor guests, logistics, and analytics with enterprise-grade visibility and premium hospitality context.
| Guest | Status | Hotel | Cab |
|---|---|---|---|
| Anika Kapoor | Confirmed | Taj Palace | Queued |
| Dev Malhotra | Confirmed | Taj Palace | Assigned |
| Ira Menon | Pending | Taj Palace | Queued |
| Rohan Shah | Confirmed | Taj Palace | Queued |
AI risk signal
12 VIP guests arrive within 24 minutes. Add two reception hosts to north lobby.
Transport load
Built for
Operators running high-touch, multi-team events.
Wedding planners, event agencies, hotel partners, and corporate teams who need one live system—not scattered spreadsheets.
Wedding planners
Destination and large-format weddings with complex family lists, rooming, and transport.
Event agencies
Multi-client operations needing repeatable RSVP, logistics, and field visibility.
Hotels & venues
Room allocation, guest arrival windows, and coordination with transport teams.
Corporate events
Conferences and summits with RSVP tracking, access control, and executive hospitality.
98%
RSVP reachability
42k+
guest journeys coordinated
31%
faster check-ins
24/7
ops visibility
“EventPilot AI gave our hospitality desk a command center. The team saw who needed a cab, room, escort, or escalation before guests asked.”
Aarav Mehta
Destination Wedding Producer
“The biggest shift was confidence. RSVP, hotel, transport, and check-in data finally moved together.”
Nisha Rao
Head of Corporate Events
“It feels built for the final 72 hours of an event, where every tiny operations detail suddenly matters.”
Kabir Sethi
Hospitality Lead
Ready for launch week clarity?
Run your next event from one AI command center.
See how EventPilot AI unifies AI voice RSVP, guest confirmation, rooms, transport, QR access, and field operations.